Office Coordinator (Aarhus)

Danish version (English version below)

I rollen som vores Office Coordinator kommer du til at…

• Have det fulde ansvar for vores kontor i Aarhus og stå for den daglige drift af faciliteter, rengøring, adgangskontrol og praktiske pedelopgaver, så vores kollegaer altid møder ind i et velorganiseret og velfungerende arbejdsmiljø.

• Varetage den daglige frokostordning for omkring 70 medarbejdere, herunder anretning, afrydning og opvask i samarbejde med vores lokale frokostleverandør, samt sørge for at kontoret altid er fyldt op med snacks og forsyninger.

• Holde overblikket over kontorets leverandører og samarbejdspartnere for at sikre driftssikre løsninger af høj kvalitet.

Hvem er Employee Experience-teamet?

Vores Employee Experience-team er en del af vores People-afdeling. Vi deler ét fælles ansvar: at skabe en gnidningsfri arbejdsoplevelse, så enhver kollega kan levere sit bedste arbejde, uanset hvilket kontor de sidder på.

I bund og grund bidrager du til vores vision ved at skabe en inspirerende, velstruktureret og driftssikker fysisk ramme for vores medarbejdere, så vores teams har det arbejdsmiljø, de skal bruge for at holde hverdagen sikker og velfungerende.

Kvalifikationer

• Dokumenteret erfaring med driftsopgaver, faciliteter, servicebranchen eller kontorkoordinering.

• En proaktiv, praktisk og velorganiseret tilgang med et stærkt blik for at holde fysiske rammer pæne og indbydende.

• Gode kommunikations- og samarbejdsevner på dansk og engelsk i både skrift og tale.

• Erfaring med og lyst til at koordinere med eksterne leverandører, samarbejdspartnere og ejendomsadministration.

• Mulighed for at arbejde i gennemsnit 30 timer om ugen på vores kontor i Aarhus, mandag til fredag mellem kl. 8.00 og 15.00, samt lejlighedsvise arrangementer uden for normal arbejdstid.

Hvad tilbyder vi dig?

• En timelønnet stilling med udgangspunkt i 30 timer om ugen, mandag til fredag fra kl. 8.00 til 15.00, samt lejlighedsvise arrangementer uden for normal arbejdstid.

• Et centralt beliggende kontor på Frederiksgade 25, Aarhus.

• En kultur præget af ejerskab, tillid og selvstændighed med den sparring, du har brug for.

• Personalegoder, herunder frokostordning, sundhedsforsikring og sociale arrangementer.

• En stærk holdånd, hvor vi fejrer vores sejre og hygger os sammen på tværs af kontorerne.

• Vores årlige Global Summit, hvor hele virksomheden mødes og netværker.

English version

In this Office Coordinator role, you’ll be…

• Owning our Aarhus office end-to-end, managing daily facilities, cleanliness, office access, and caretaker tasks so colleagues always step into an organised, functional environment.

• Managing daily lunch operations for around 70 employees, including setup, clearing, and dishwashing, in partnership with our local catering provider, while keeping the office stocked with snacks and supplies.

• Overseeing office vendors and suppliers to ensure reliable, high-quality on-site services.

Who is the Employee Experience Team?

Our Employee Experience is part of the People team and brings People Operations, Workplace and IT together. We share one responsibility: a seamless work experience, so every colleague can do their best work, whichever office they sit in.

Essentially, you will contribute to our vision by building an inspiring, well-structured, and dependable physical home for our people, giving teams the work environment they need to keep it safe and functional.

What you’ll bring:

• Proven experience managing operational tasks, facilities, hospitality, or office coordination.

• A proactive, hands-on, and organised mindset with strong attention to keeping physical spaces orderly and welcoming.

• Solid communication and stakeholder management skills in Danish & English (spoken and written).

• Comfort coordinating with external vendors, suppliers, and building management.

• Availability to work an average of 30 hours per week on site at our Aarhus office, Monday through Friday between 8:00 AM and 3:00 PM, plus occasional after-hours events.

What do we offer you?

• An hourly salary role with a baseline of 30 hours per week, Monday to Friday from 8:00 to 15:00, plus occasional after-hours events.

• A centrally located office in Frederiksgade 25, Aarhus.

• A culture of ownership, trust, and independence with the support you need

• Benefits, including lunch, health insurance, and social events

• A strong team spirit where we celebrate wins and enjoy time together across offices

• Our annual Global Summit, where the whole company meets and connects

Our recruitment process

• Send your application and upload relevant information

• 15-30 minute call with our current office caretaker

• 60-minute in-office interview with our office caretaker and other relevant stakeholders.

About Formalize

Formalize is a tech company founded in 2021 with offices in Aarhus, Copenhagen, Milan, Munich, Paris and Madrid. Currently, we are a team of +200 people from 30 nationalities operating in multiple European markets and are one of the fastest growing SaaS scale-ups. We thrive on ambition, deliver impact through pragmatism, and embrace passion and honesty. We are celebrating our wins, learning from our mistakes, and growing together as a team.

Our journey began within the whistleblowing compliance sector, highlighted by the award-winning Whistleblower Software by Formalize, laying the foundation of our success story. Now, we have extended our expertise to a larger compliance universe, including data compliance, risk, and privacy. Our Formalize product helps companies to effortlessly navigate and stay ahead in the ever-changing landscape of compliance. Our platform adapts to regulatory changes, continuously adapting to meet and foresee the evolving needs of our users, ensuring businesses remain compliant and confident in their operations.

Still curious? Read more about us here: About Formalize .

Ready to apply?

We will hold interviews and hire on an ongoing basis. For more information or questions, please contact the responsible recruiter in the Talent Acquisition team. Apply now with your resume and other relevant information through our Career Page . We look forward to seeing your application!