Department Assistant

Job title: Department Assistant

Are you structured, service-oriented and thrives in a fast-paced environment where no two days are the same? Do you enjoy supporting leaders and shaping efficient ways of working? Join us and contribute to a growing organisation where your work makes a real impact.

Your new role

As Department Assistant, you will play a key role in supporting the management team by ensuring smooth coordination of administrative and operational activities. You will work proactively across the department and collaborate closely with other assistants to continuously improve processes and ways of working.

Your main responsibilities will include:

• Coordinating management activities such as meetings, events, and departmental seminars
• Supporting hiring and onboarding processes, including maintaining organisational overview and systems
• Contributing to departmental initiatives related to strategy and organisational development
• Driving process improvements and identifying opportunities to enhance efficiency in daily operations
• Collaborating with the assistant network to establish and optimise administrative standards across the organisation

Your new department

API IO M5 Technical Support is based in Kalundborg, Denmark, and consists of approximately 90 colleagues working across multiple functions. The department supports and maintains process lines that are preparing for operations, ensuring stable production performance, high quality, and safe operations.

We take pride in delivering strong results that contribute to Novo Nordisk’s success, ensuring high-quality APIs at a competitive cost for patients. Our team has a collaborative and informal culture, with high ambitions and a strong commitment to quality and safety.

Your skills and qualifications

To succeed in this role, you bring strong organisational capabilities and a proactive mindset, combined with a collaborative and service-oriented approach.

We expect you to have:

• Around 3–5 years of experience in a similar administrative or assistant role supporting leadership teams
• Strong digital skills, including experience with Office 365 (e.g. PowerPoint) and an interest in digital tools and optimisation
• Experience with SAP and an affinity for working with numbers is considered an advantage
• Excellent communication skills and experience preparing presentations or supporting communication activities
• Fluency in both Danish and English, written and spoken

As a person, you are reliable, proactive, and adaptable. You are comfortable working independently while managing multiple priorities and deadlines. You take initiative, seek solutions, and contribute positively to a collaborative working environment.

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What we offer

At Novo Nordisk, you’ll join a global healthcare company with a unique culture and strong results. We offer continuous learning, career development, and benefits tailored to your life and career stage.

Salary and Benefits: The Annual Base Salary ranges from 436.800 to 643.200 DKK, corresponding to the level of the position. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience.

A competitive benefits package is offered, including a pension scheme (currently 13% employer contribution and 5% employee contribution) in accordance with the applicable Collective Agreement for Salaried Employees (Industriens Funktionæroverenskomst or “IFO”).

Benefits package also includes a free choice account of currently 10% and 4% holiday allowance.

Contact

For further information about the position, please contact Katrine Skovgaard Henriksen at Vis telefonnummer.

Deadline

Vis telefonnummer

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.