Facility & Office Manager

Are you a proactive and hands-on professional who thrives on creating safe, efficient, and engaging workplace environments? Do you enjoy coordinating multiple stakeholders, driving continuous improvements, and ensuring smooth day-to-day operations? If so, this could be your opportunity to make a real impact at Nilfisk.
At Nilfisk, we are committed to creating a workplace where people can perform at their best.

We are looking for a proactive and structured Facility & Office Manager to oversee daily operations at our Hadsund facility. This role combines facility management, facility coordination, office administration, and support for EHS and EMS activities to ensure a safe, efficient, and engaging workplace for approximately 120 employees.

In this position you would be expected to be in the office 5 days a week.

You will be responsible for:

Facility Management
• Oversee building maintenance and ensure facilities are functional and compliant
• Ongoing monitoring of water, heating, and electricity consumption, management of supplies, and other facility-related operational tasks to ensure efficient and cost-effective operations
• Coordinate and manage canteen, cleaning, security, and alarm service providers
• Responsible for Facility budget
• Act as the primary contact with the landlord
• Manage and maintain EV charging infrastructure
• Serve as the general facility contact point for internal stakeholders
• Take part in “workers committee” meetings (SUMO)

Office Management
• Act as a central communication link within the site (approximately 120 employees)
• Plan and coordinate internal communication activities, including town hall meetings
• Serve as the contact person for the employee club
• Manage relationships with office suppliers and ensure supply availability
• Coordinate and support guest visits, ensuring a professional and welcoming experience
• Identify opportunities to maintain, develop, and improve the site environment and culture

EHS & EMS Support
• Support the implementation and maintenance of EHS and EMS programs, policies, and procedures
• Assist in ensuring compliance with applicable health, safety, environmental regulations, and company standards
• Support internal and external EHS, EMS, and quality audits
• Coordinate and follow up on site-related corrective and preventive actions
• Assist with workplace inspections, risk assessments, and safety initiatives
• Support incident reporting, investigation, and follow-up activities
• Help promote a strong culture of safety, well-being, and environmental responsibility across the site
• Coordinate site activities related to emergency preparedness and response
• Work closely with EHS and business leaders to identify opportunities for continuous improvement in safety and environmental performance

Reporting Line & Collaboration
• Reports to: Site Manager
• Works closely with:
o SUMO organization (Samarbejdsudvalg & Miljøorganisationen)
o Local site management
o ECC (Employee Care Committee) – all Danish sites
o Global EHS (Environmental, Health & Safety) Manager
o EMS (Environmenal Mangement System) Manager
o Procurement, HR and Operations teams

You may be a strong fit for this role if you possess the following qualifications and skills:
• Strong organizational and coordination skills with the ability to manage multiple responsibilities
• Excellent communication and stakeholder management abilities
• Hands-on, proactive, and solution-oriented mindset
• Experience in facility, office, site management and/or EHS support roles is preferred
• Knowledge of health, safety, and environmental regulations is an advantage
• Ability to work independently and collaborate across teams
• English and Danish speaking

What Success Looks Like
• A well-maintained, safe, and efficient workplace
• Strong internal communication and employee engagement
• Effective support of EHS and EMS programs and compliance activities
• Smooth coordination of facility and office services
• Positive experiences for employees, visitors, and stakeholders

Why Join Nilfisk?
At Nilfisk, you will be part of a global company with a strong heritage and a clear ambition to drive sustainable solutions and operational excellence. You will have the opportunity to work with dedicated colleagues in a collaborative environment where your contributions directly influence both the employee experience and the success of the Hadsund site.
We offer a dynamic workplace, professional development opportunities, and the chance to take ownership of a broad and impactful role that combines facility management, employee engagement, and EHS support.

Interested?
If you are ready to take on a varied and highly visible role where no two days are the same, we would love to hear from you.
Please apply ongoingly, will review the applications in the beginning of August.
Let’s create a cleaner, safer, and more sustainable future together.

Let’s create a cleaner future together

Cleaning has emerged as a key contributor to health and safety, sparked by technology and innovation. At Nilfisk we are a driving force in this development. Being part of Nilfisk means thinking outside of the box, bringing your inspiring ideas to life, sharing the results, and learning from your setbacks. We believe that diversity is our greatest strength – as we achieve the best results from a wide variety of views and approaches. At Nilfisk, you have the freedom to be yourself and express your opinions. Nilfisk is firmly committed to growth and sustainability in everything we do. You will be empowered in your role as you collaborate with passionate colleagues on a quest to create a cleaner future.

Are you ready to make a change for a cleaner future ?

About Nilfisk
Nilfisk is a world-leading provider of professional cleaning equipment and services, founded in Denmark in 1906. With approximately 4,500 employees across 45 countries and products sold in over 100 markets, we are committed to developing sustainable cleaning solutions that improve quality of life. We are a proud member of the United Nations Global Compact.

We embrace diversity and equality with an environment of inclusion. We encourage everyone to apply for the position, regardless of origin, race, ethnicity, religion, physical or mental ability, gender, gender-identity or expression, sexual orientation, and age.

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Location: Hadsund