Executive Assistant

Category: Portfolio Development
Country/Region: DK
Location: Odense S, DK, 5260

We are looking for a highly professional, proactive, and service-minded Executive Assistant who thrives in an international environment. You will act as a trusted partner to the leadership team - removing administrative roadblocks, ensuring smooth day-to-day operations, and enabling leaders to focus on strategic priorities

About the job
As an Executive Assistant, you will serve as a trusted partner to the Chief Business Development & Portfolio Strategy Officer and the Leadership Team within Specialty Rx. You will play a key role in ensuring structure, coordination, and clarity across leadership activities - combining classic executive support with proactive planning, calendar orchestration, and high-quality content creation.

You act as the backbone of the leadership team’s operational efficiency - anticipating needs, aligning stakeholders, and ensuring that communication and information flow seamlessly.

Your key responsibilities include but is not limited to:

• Proactively manage and coordinate complex calendars, ensuring optimal prioritization and alignment across stakeholders

• Coordinate and execute leadership team meetings, including agenda setting, logistics, time management, reporting, filing, and follow-up
• Prepare high-quality presentations, briefing materials, and documentation for senior leadership
• Act as a gatekeeper and facilitator - removing administrative barriers and enabling efficient decision-making

• Work closely with stakeholders across the organization and actively support communication and collaboration
• Build strong relationships with stakeholders and act as a central coordination point across functions
• Handle ad hoc administrative and operational tasks with a high level of structure, ownership, and overview

Who are you?
You are an experienced Executive Assistant or Personal Assistant with a strong ability to navigate complex organizational environments and work confidently with senior leaders. You combine structure, discretion, and initiative with strong interpersonal skills.

On a personal level, you are known for your reliability, attention to detail, and structured way of working. You thrive in a fast-paced environment where you actively anticipate needs, take ownership, adapt easily to changing priorities, and build trust-based relationships across all organizational levels.

We imagine that you:

• Have 5+ years of experience in executive support ideally from the pharmaceutical industry

• Communicate clearly and professionally, both verbally and in writing in English and Danish (preferably)
• Are highly proficient in MS Office and digital collaboration tools

Who are we?
You will become part of Specialty Rx, Orifarm’s strategic platform for niche generics and promotional prescription medicine. The department consists of approximately 30 employees across several European countries, working closely together in a highly collaborative and international setup.

Specialty Rx operates at the intersection of strategy, portfolio management, business development, and leadership decision-making. The culture is professional, ambitious, and trust-based, with a strong emphasis on collaboration, transparency, and high-quality execution.

Why should you work for Orifarm?
At Orifarm, we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes, smarts, and hearts. Our secret to success? Valuing how different skill sets join forces to make our journey happen.

You will experience a work environment characterized by flexibility and a strong commitment to work-life balance, understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. Additionally, you can enjoy a great canteen with various delicious and healthy meals at our offices and take advantage of the massage service available at our office in Odense. We also prioritize social events and gatherings to ensure that our employees feel connected and engaged with each other.

We regard our feedback culture as a fundamental element in the individual employee's opportunities for learning and development. When we have good results, every employee, including student workers, is part of our bonus scheme.

About Orifarm
At Orifarm, we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision, we create access to affordable, high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities. With our core values paving the way, we always act responsibly and constantly with our customers at the center of our attention. And everything we do is driven by our sole purpose:

For as many as possible, as healthy a day as possible.

Orifarm is Europe's largest parallel importer of pharmaceuticals and Denmark's largest supplier of pharmaceuticals, with more than 2,200 employees.

We encourage everyone to apply
At Orifarm, we welcome people from all backgrounds, recognizing that the best outcomes come from a diverse and inclusive work environment. Our commitment is to create an environment where different perspectives and skills drive innovation and contribute to a sustainable future. By creating such an environment, we are confident that we can achieve better results together.

Job location
The position is located in Odense with the possibility of working from home two days a week.

Application deadline
Ongoing recruitment.