Site Management Assistant (Part-Time - 60%)

Site Management Assistant (Part-Time – 60%)

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.

Overall purpose of the role :

The Site Management Assistant (part-time, 60%) supports the Site Management Officer in field delivery of DRC’s site management portfolio. Under the Officer’s day-to-day guidance and the Site Management Team Leader’s administrative supervision, the Assistant monitors sites, collects and updates data, supports community engagement and information sharing, follows up service gaps, referrals, maintenance, and small-scale improvements, and assists GCT-funded community initiatives. The Assistant reports findings, risks, and urgent needs to the Officer and supports field coordination. The role has no managerial, approval, or budget-holding authority.

About the job:

Responsibilities:

Site Management and Coordination :

• Conduct routine site visits to monitor conditions, record needs and gaps, and report findings to the Site Management Officer.
• Collect and update approved site data on population, infrastructure, services, and priority needs.
• Support site and service mapping, field verification, and timely data submission.
• Document access constraints, safety concerns, and service gaps with communities and service providers.
• Support community meetings, awareness sessions, and training assigned by the Site Management Officer.
• Collect field information and measurements for site planning and layout assessments.
• Support basic measurements and draft BoQs for technical review.
• Monitor assigned maintenance and improvement works and flag delays, quality concerns, or safety issues.
• Support approved small-scale interventions with the Site Management Officer, technical teams, and site committees.
• Maintain field records and promptly escalate urgent issues or emerging needs.

Community Engagement :

• Support representative community committees in line with DRC guidance.
• Facilitate two-way communication and document feedback and follow-up actions.
• Promote participation of women, youth, older people, persons with disabilities, and other marginalized groups.
• Support awareness activities on available services and DRC’s feedback and complaints channels.

Group Cash Transfer (GCT) and Community Initiatives :

• Mobilize community groups for GCT in line with approved SOPs.
• Assist groups with proposals, simple budgets, draft BoQs, and required documentation.
• Support inclusive consultation and transparent documentation without selection or approval authority.
• Assist orientations on GCT roles, documentation, safeguarding, and accountability.
• Monitor assigned initiatives and document progress and supporting evidence for review.
• Explain feedback and complaints channels and refer concerns through established procedures.
• Update GCT tracking tools and contribute field information to reports.

Information Management :

• Collect household- and site-level data using approved tools and data-protection procedures.
• Enter and update data for monitoring, service mapping, referrals, and reporting.
• Disseminate approved information through accessible channels and community engagement.

Coordination Support :

• Support the Site Management Officer’s field coordination and follow up assigned actions.
• Share only approved information and refer decisions or commitments to the Site Management Officer.

Other Tasks :

• Perform related duties assigned by the Site Management Officer or Site Management Team Leader within the assistant role and DRC procedures.

About you:

To be successful in this role we expect that you possess the following:

Experience and technical competencies: (include years of experience)

• Minimum 2 years of relevant experience in humanitarian or community-based work. 
• Proven experience in site maintenance, small-scale infrastructure, or construction follow-up is an asset. 
• Experience with cash-based interventions, community-led initiatives or Group Cash Transfer (GCT) is an asset. 
• Ability to identify site needs, estimate quantities, and follow up on implementation of interventions. 
• Strong communication, coordination, and teamwork skills. 
• Experience in data collection, mapping, or reporting tools (Kobo, ODK) is desirable. 
• Ability to work in field conditions and under pressure. 
• Openness to learning and professional growth. 

Education: (include certificates, licenses etc.)  

• Bachelor’s degree in civil engineering, social sciences, or a related field desirable, but not mandatory.

Languages: (indicate fluency level)  

• Arabic (Professional)

• English (Basic Working Proficiency)
• Majority of work will be in Arabic

. Key stakeholders: (internal and external) 

• Site Management Officers and Site Management Team 
• Implementing Partners 
• Local authorities 
• Site Management Committees 
• IDP and host communities 
  

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating : You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You act in line with DRC’s vision and values. 

Application process

• All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A pplications sent by email will not be considered.
• Due to the urgency of filling the position, CVs will be reviewed on a rolling basis.

We offer

• National fixed term Contract - Part time 60% for five months with possibility of extension.
  Band: I
• Work location: Gaza
• Start date: ASA
• Closing date: 24th October 2026.

Note: Applications will be reviewed on a rolling basis, and the vacancy may be closed once a suitable candidate is identified. Early applications are highly encouraged.