Executive Assistant

Job Description

This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

As an Executive Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment. In this role, you will need to demonstrate flexibility and an advanced Assistant skillset. A high degree of confidentiality is also essential for this role.  

Job responsibilities

• Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
• Manages complex multi-leg travel arrangements within policy: co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics.  Handles a multitude of frequent changes at short notice and prepare accurate travel itineraries
• Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
• Partners with relevant groups to enable expense processing  
• Works with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups
• Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required
• Oversees distribution lists, technology usage and other administrational housekeeping
• Becomes integral part of business, understands changeable group priorities and business expectation
• Partner with assistants across Lines of Business to provide coverage as required

Required qualifications, capabilities, and skills

• Professional client handling, ability to build and maintain business relationships
• Full competency in diary management, can apply good judgment and understand competing priorities
• Strong, executive communication style both written and verbal
• Fluent English
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time and business costs
• Can demonstrate pro-activity and ownership within the role
• Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
• Is flexible, willing, and receptive to change, has a high level of attention to detail and delivers high quality results
• Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organization

About Us

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our  FAQs for more information about requesting an accommodation.

About the Team

J.P. Morgan's Global Banking business is one of the largest wholesale banking client franchises in the world. We serve clients, including corporations, governments, states, municipalities, healthcare organizations, education institutions, banks and investors.

Global Investment Banking supports a broad range of corporations, institutions and governments by providing strategic advice, capital raising and risk management expertise.